Job Opportunity: Blue Ridge Public Radio Administrative Assistant

BPR Administrative Assistant & NETA Liaison

Part Time / Long Term Temporary

Job Summary: The Administrative Assistant supports daily business operations and serves as primary liaison to the NETA Business Center. The Administrative Assistant reports to BPR’s CEO with dotted-line reporting to the Director of Development and the Director of Business Sponsorship.

General:

Station liaison to NETA, which provides accounting and human resources services to BPR.
Provide confidential and general administrative support to CEO.
Provide general administrative and clerical support to NETA, BPR Management & Staff including sorting incoming and outgoing mail, data entry, scanning, copying, and filing.
Maintain electronic and hard copy filing system.
Assist tax compliance and reporting.
Maintains office supplies for departments and reorders supplies as needed.
Manage postage machine and provide regular reports to NETA.
Manage BPR Parking Passes.

Performs all other duties as assigned within the scope of this position.
Assist in resolving administrative concerns or issues.

Accounts Payable & Accounts Receivable:

Scans invoices, documents, staff reimbursements, and deposits in Doc-Link™ for additional processing by Business Center accountants and controllers on a weekly basis.
Scan deposit recap in Doc-Link™ detailing the cash receipts along with a copy of the deposit ticket and check images to NETA for additional processing by Business Center accountants and controller.
Receive and process all BPR cash receipts and make bank deposits on a regular basis.
Process A/P invoices according to Blue Ridge Public Radio’s internal control guidelines.
Import the A/P and cash disbursements files which include detailed monthly data from NETA into its General Ledger on a weekly basis.

Business Sponsorship Support:

Monitoring aging for business sponsorship reports
- Running monthly aging report and send to Business Sponsorship Team
- Highlight who is behind on payments
- Reminders about past due for collections, to Director of Business Sponsorship Team
Business Sponsorship Billing (Monthly) (E-Notary Desired).
Business Sponsorship Deposit Reconciliation (Weekly).

Human Resources:

Assists NETA onboarding of new employees (in-processing forms, I-9, W-4).
Assists NETA off-boarding process for out-going employees (termination of benefits, exit interview).
Assists NETA in the coordination of benefit enrollments for health, dental, life, AD&D, and FSA.
Assists NETA with Retirement plan administration.
Assists NETA with opening recruitment process to include job postings, tracking of applications, coordinating interviews, checking references, and background checks.
Assists in BPR’s renewal process for benefits.
Gathers documentation for Equal Employment Opportunity reporting, files FCC-EEO1 report annually with approval from HR.
Maintains both CPB and FCC in house files.
Maintains FCC filing requirements throughout the year for FM licenses.

Payroll:

Coordination with station managers for verification of employee timecards.
Prepares and submits payroll changes to NETA for payroll preparation.
Coordinates the payroll review process once payroll has been prepared.
Coordinates and sends new hire paperwork and termination paperwork to NETA in a timely manner for onboarding and off-boarding functions.
Directs agency tax letters and state tax rate notices to NETA.
Forwards garnishment and child support orders to NETA.
Sends employee retirement contribution changes to NETA.
Forwards salary and wage changes, personal information changes, withholding tax changes, and deduction changes to NETA in a timely manner.
Prepares and submits payroll changes to NETA for payroll preparation
Coordinates the payroll review process.

Board of Directors (BOD) and CEO Support:

Creates and hosts all online Zoom meetings for BOD committee and general meetings.
Collects & distributes appropriate documents for each board meeting.
Take notes/minutes during all BOD meetings (including committees).
Maintains BOD Meeting Schedules
Maintains BOD Member List

Education & Experience Required:

Associates Degree or equivalent experience
3+ years administrative experience, with increasing responsibility
Detail oriented with good analytical skills
Payroll and employee benefit experience
Proficient in business software programs
Experience supporting accounts receivable and payable processes.
Strong communication skills – writing, speaking and interacting professionally.
Exceptional customer service skills
Experience handling sensitive information with the highest degree of integrity and confidentiality
Proven problem solver able to work under deadline in an organized and time efficient manner. Ability to juggle multiple projects accurately.

Job Location & Work Schedule:

28 hours per week with Hybrid Work Design

Monday, Tuesday, & Wednesday 9AM till 5PM at 73 Broadway Street offices.
Thursday & Friday 9AM till Noon at home office or 73 Broadway Street offices.
This position pays $20 an hour and is part time temporary 6 to 9 months (with potential for extension) no benefits other than those federally or state required.

Please note: This is not an all-encompassing statement of this position’s responsibilities. While it attempts to be comprehensive, new responsibilities may be assigned to this position at any time.

About Us:

Blue Ridge Public Radio offers extensive local, national, and international news coverage in our signature NPR style. And its sister station, BPR Classic, provides listeners with a stimulating blend of NPR programming, entertainment, and classical music.

Commitment to Diversity, Equity, and Inclusion, Safety and Health: BPR is actively working to implement diversity, equity, and inclusion initiatives at all levels of its operations – internally and externally – and is committed to equitable policies and practices. BPR is also maintaining a fully vaccinated/booster requirement and following State/County masking policies for the safety and health of all its employees working on site. BPR’s Administrative Assistant & NETA Liaison commits to participating in this work and actively contributing to DEI, safety, and health efforts.

Equal Employment Opportunity: Blue Ridge Public Radio is committed to equal opportunity and prohibits discrimination and harassment of any kind. All employment decisions at Blue Ridge Public Radio are based on business needs, job requirements, and individual qualifications, without regard to race, color, religion or belief, sex, gender identity, sexual orientation, family or parental status, national origin, age, disability, military or veteran status, genetic information or any other characteristic protected by state or federal law. We strongly encourage members of traditionally under-served and under-represented communities to apply to our open positions.