WNCAP – Job Opportunity – Human Resources and Finance Manager
Human Resources and Finance Manager
Responsible to: Executive Director and Associate Executive Director
Responsible for:
• Overseeing the HR function and processes
• Salary monitoring, administration and monthly analysis reports.
• Leading and managing the absence management procedures including attendance and sickness process.
• Leading the administration of Payroll processes.
• Undertaking administrative and financial organizational processes within the organization.
General Duties
Human Resource Management – Personnel
Responsibility for managing the personnel function for finance, personnel and administration ensuring it meets the needs of the organization effectively to achieve excellent standards of service delivery. Specific responsibilities include but are not limited to:
• Involvement in the recruitment and selection process, as appropriate
• Undertake the administration of new starters, including application forms and appointment checklists; liaising with HR and our payroll provider regarding the administration of newly appointed members of the staff; and drafting and creating personalized letters of correspondence to new staff
• Managing the payroll services for all staff including the administration of all changes and leavers
• Ensuring staff have a clear understanding of HR policies and procedures and the importance of putting them into practice
• Monitoring the way policies and procedures are actioned and provide support where necessary
• Seeking and making use of specialist expertise in relation to HR issues
• Advising staff on employment and salary issues
• Ensuring all required records are kept current
Financial Management
Specific responsibilities include but are not limited to:
• Support the preparation of the annual budget for the organization
• Managing the salary budgeting and monitoring processes, including monthly reconciliation of all accounts
• Assisting the overall financial planning process in conjunction with the ED and AED for all organization-related expenditure
• Monitoring key elements of the organization budgets throughout the financial year, reporting any matters of concern to the ED and AED, and proposing revisions to the budget if necessary, in response to significant or unforeseen developments
• Providing ongoing budgetary information to relevant colleagues
• Tracking and maintaining records of all grants the organization receives
• Pays all bills on a timely manner and reports any irregularity to ED and AED
• Responsible for bank deposit
Hours of work: Full-time exempt position
Education: Bachelor’s degree in a relevant field or any combination of education and experience equivalent to 5 years in a finance related field.
The Western North Carolina AIDS Project is committed to building and maintaining a diverse staff and is an equal opportunity employer. People of color, transgender and gender-nonconforming people, people with abilities in multiple languages, and people living with disabilities, including HIV, are encouraged to apply.
To apply, please send a resume and cover letter to WNCAP Associate Executive Director Iosvany Gispert at [email protected].
